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Ad Title: Accountant I: Mental Health & Recovery Board of Portage County
Contact: Portage County Human Resources
City: Ravenna
State: OH
Zip: 44266
Phone (W): (330)-673-1756
Website: visit our website...
The Mental Health & Recovery Board of Portage County is seeking a full-time Accountant I position to join its organization that plans, funds, and monitors mental health and addiction prevention, treatment, and recovery support services for the residents of Portage County.

• Bachelor’s degree in Accounting
• Strong general computer skills with Microsoft Excel and Word
• General ledger software and data base management
• Exceptionally good knowledge of excel using V-lookup, pivot tables, and formulas
• Maintain high level of accuracy in doing day to day work
• Ability to work independently; excellent communication skills; and ability to work well with others
• Ability to adapt to changing priorities.
• Valid Driver’s License and Automobile Insurance
• Salary commensurate with experience.

Please complete the County Application Form and send a resume and a cover letter that describes experience you have in the following areas that are a part of the Account I position responsibilities:

• Processes and reconciles monthly billings for Inter-Agency Clinical Assessment Team (ICAT), Portage County Board of Disabilities (DD), Portage County Jobs and Families Services (JFS) for mental health and addiction services provided to juveniles and adults and serves as liaison to these agencies’ finance staff.
• Processes Monthly Billing for Opportunities for Ohioans with Disabilities (OOD) Federal Vocational Grant.
• Processes Quarterly Billing for Title XX Mental Health & Addiction Services Federal Block Grant.
• Confirm balance in Peachtree and MUNIS match while still using Peachtree or other non-MUNIS software
• Maintain board inventory collaborating with Administrative Assistant.
• Help collect and organize source documents for entry in general ledger system.
• Oversee document retention and destruction requirements.
• Work with Clinical Manager in overseeing the fiscal side of billing of BH contracts the Clinical Manager is point person on.
• Work with Fiscal Specialist in developing Partner Solutions reports.
• Backup to Fiscal Specialist for payroll, processing of invoices, and maintaining the Accumulator.
• Serve as backup to CFO as point person with providers when CFO is unavailable.
• Aids in preparation of Board Finance Committee materials.
• Assists CFO with various other finance and accounting needs that that arise.
• Attends Board meetings and other local or State meetings as assigned
• Other duties as assigned.

How to Apply:

The county application form is required when applying.
Please complete the County application on the Portage County HR website link below.

Resume and cover letter can be faxed, emailed, mailed, or submitted in person
from 8:30 am to 4:30 pm Monday-Friday.

Ad Title: Finance Director - Delaware- Morrow MHRS Board
Contact: Deanna Brant
City: Delaware
State: OH
Zip: 43015
Phone (W): (740)-368-1740
Website: visit our website...
This position maintains responsibility for the Board’s financial operations; including fiscal reporting, budgeting, payroll and auditing. Serves in the unclassified civil service at the pleasure of the Board.

Essential Duties & Responsibilities:
• Each employee is expected to perform each essential duty and responsibility and other assigned duties to job performance standards. Reasonable accommodations are made as needed to enable an otherwise qualified employee with an ADA disability to perform job duties, but in so far as the accommodation does not create an undue hardship on the Delaware-Morrow Mental Health & Recovery Services Board.

Budget Management:
• Performs financial planning, forecasting and budgeting
• Develops and implements budget drafts for review and input by the Executive Director, and consideration for approval by the Board of Directors
• Monitors budget accounts, revenues and expenditures to ensure compliance with approved budget, and maintains related accounting records and reports
• Confers with Executive Director to resolve budget issues
• Prepares appropriations and reconciles Board accounts with County Auditor’s Office

Fiscal Management and Reporting:
• Supervises and reviews appropriate funding source for each receipt, payment and contract
• Supervises, reviews and approves receipts deposits with County Treasurer’s Office in accordance with Treasurer procedures
• Reviews and approves invoices for payment
• Supervises, reviews and approves purchase orders and blanket orders, and facilitates payments and authorizations for payments to vendors
• Reviews and approves applications for payment or reimbursements
• Analyzes provider budget requests and applications prior to contract approval to ensure available funding sources match service capabilities
• Provides assistance and support to contract providers and vendors regarding fiscal matters and requirements
• Prepares budgetary documents for provider contracts, in consultation with Executive Director

Financial Policies and Financial Models:
• Develops and updates financial policies and procedures in consultation with and under the direction of the Executive Director
• Standardizes the payment and reimbursement process with vendors
• Analyzes, researches and implements accounting systems
• Serves as accounting and client billing system software administrator
• Collaborates with IT to develop data entry and reporting policies and design to meet information needs, assessments and other business and operational needs
• Designs model for providers to use for annual budgeting that meets the Board’s standard of due diligence for determination of cost reasonableness
• Works with Executive Director and providers as appropriate to identify and track key financial performance indicators to be provided on a semi-annual basis
• Prepares analysis of information to be reviewed by stakeholders and Board
• Communicates Board reporting requirements and policies to contract provider financial officers

• Prepares for State audits and reviews and cooperates with State Auditor during auditing process
• Audits contract provider billings to ensure accurate reporting of services and payment

• Provides information as requested for external auditors conducting contract provider audits

Records and Reporting:
• Compiles information and prepares reports for the OhioMHAS and other public entities as part of the State reporting system
• Prepares Substance Abuse & Prevention (SAPT) and Title XX Block Grant reports to comply with reporting requirements
• Compiles and timely submits financial information, including list of bills, service and financial reports
• Analyzes data prepared by financial systems for accuracy and completeness for inclusion in reports
• Assists with tracking non-contract special services funds

Payroll Management:
• Supervises, reviews, and approves documentation and enters payroll for submission to County Auditor’s Office for payroll processing
• Supervises, reviews and approves the maintenance of Board sick leave, vacation leave, and compensatory time records
• Claims Payment System
• Supervises and reviews GOSH claims processing system
• Coordinates claims payments and reconciliation
• Assists providers in the submission and payment of claims

Board and Committee Meetings:
• Prepares Board meeting materials relative to Board financial matters and serves as liaison and prepares agenda and related materials for Board Finance Committee meetings
• Attends full Board and Finance Committee meetings, presents information and financial reports and provides input to Board and committee regarding Board financial and budgetary matters

• May supervise Fiscal Specialists/other fiscal staff

Duties Required of All Board Employees:
• Maintains confidentiality of HIPAA and other confidential and sensitive information
• Ensures compliance with public records law and process
• Performs job responsibilities in accordance with the agency’s policy, procedure and protocol, and applicable laws and regulations
• Maintains the highest level of integrity and professionalism in all aspects of job performance
• Displays teamwork and cooperation when working with management and other coworkers
• Works effectively and courteously with contract agency representatives, Board visitors, general public and other job contacts
• Displays appropriate social and ethical behavior as representative of the agency.
Attends trainings and professional development activities to remain up-to-date on issues relative to job duties and responsibilities
• Works assigned schedule, exhibits regular and punctual attendance, and works overtime as necessary to meet workload demands

Other Duties & Responsibilities:
• Performs all other duties as assigned by supervisor or Executive Director.

Scope of Supervision:
• None

Confidential Information:
• Private protected health information of persons served by contract agencies in accordance with HIPAA requirements. Employee is authorized to access and use protected health information only for the purpose of proper program operation and administration. Any other use of protected health information is prohibited. The employee assigned to this position is also prohibited from disclosing any protected health information to any outside party without the written authorization of the privacy official and is required to participate in HIPAA training and to review and acknowledge understanding of the HIPAA law.

Working Conditions:
• Normal office working conditions when working in the Board office. Exposure to conditions within contract agencies and to traffic and weather conditions when traveling and working on-site.

Usual Physical Demands:
• The following physical demands are typically exhibited by employees performing this job’s essential duties and responsibilities. These physical demands are not mandated job qualification standards but are illustrated to provide guidance for identifying a reasonable accommodation that may be needed by an otherwise qualified employee or job applicant with an ADA disability to perform this job’s essential job duties
• Vision demands include close, relatively detailed vision, with the ability to adjust focus to computer screens, financial data and written material for extended periods of time. Regularly exhibits manual dexterity when entering data into the computer and preparing financial reports and records. The employee sits for extended periods of time when assessing and preparing financial information, and when meeting with when meeting with contract representatives, employees and others, and performing other responsibilities.

Knowledge, Skills & Abilities:
• Knowledge of: community mental health and addiction recovery services generally accepted accounting principles and practices; non-profit and government fund-accounting principles, processes and requirements; financial management and forecasting; mathematical principles; general management principles and practices; Board operational and personnel policies and procedures; HIPAA law and regulations, including security rules and standards; spreadsheets and accounting software.

• Ability to: organize work projects and manage multiple projects and programs; establish work priorities; develop and maintain effective working relationships with job contacts; exhibit sensitivity and understanding to mental health and addition issues; maintain confidentiality of confidential and sensitive subject matter; exhibit flexibility in work schedule and job assignments; maintain current working knowledge of accounting and reporting requirements; demonstrate regular and predictable attendance and punctuality; exhibit attention to detail when working with financial data.

• Skill in: operation of computer; application of Microsoft Office software programs; application and use of spreadsheets and accounting software; preparing financial reports; operation of general office equipment. verbal and written communications; reconciling accounts.

Entry-Level Qualifications:
• The following illustrates an example of the level of education, training and/or experience that a job applicant may have to be qualified for this job. This is a general benchmark and is not considered an absolute required qualification. Rather, any combination and level education, training or experience may qualify an applicant, provided the applicant successively demonstrates the ability to proficiently perform job duties and knowledge, skills and abilities.

• Bachelor’s degree in accounting, business or closely related field, and five years work experience in a responsible accounting or financial management position. Must be bondable.

Conditional Employment Terms:

As a condition of initial employment, a conditionally hired employee:
• Must pass a post-offer drug test and is required to remain substance abuse free, including submitting to alcohol and drug testing as specified by Board policy throughout the course of employment.
• Must submit to and receive an acceptable criminal background check as a condition of initial and employment.
• Is required to document his or her identity and employment eligibility within 3 days of original appointment in compliance with Immigration Reform & Control Act requirements.
• Willingness and ability to work in a non-smoking office environment.

License or Certification Requirements:
• Possession of a valid State Motor Vehicle Operator’s License.

This position description offers guidance regarding the duties, responsibilities and requirements typical to this position. However, it does not include all job duties that may be required. Therefore, an employee assigned to this job is required to proficiently perform all job duties that may be assigned by the employee’s supervisor or Executive Director, regardless of whether the duty has been listed in this position description.